Group meetings
Contents
Group meetings#
FIXME Instructions
Group meetings (not be confused with one-to-one meetings) can take many forms and serve different purposes. Generally speaking, they should be some form of regular meeting that all (or most) of your group attends.
Things to consider:
Time, frequency and length of the meetings - you could have more-frequent shorter meetings in the morning, or less-frequent longer all-day meetings
Format and location - is the meeting in-person, virtual or hybrid, and what tools will you need to facilitate it?
Purpose - is it for group members to keep everyone informed of their current work, a place where they can ask for help from others, is it for sharing of knowledge, or just team bonding?
We have provided some examples below, from which you can choose what works best for you.
Example group meeting 1#
Logistics
Every day at 10:00am
Stand-up meeting in the office with tea/coffee; remote team members via a video call
Attendance not required every day, but recommended once per week
Format
Quick check-in from each group member, optionally sharing ‘one cool thing’ they found or tool they started using recently
Purpose
Allows us to keep pace with developments in a fast-moving subject area
Helps us to bond as a team
Example group meeting 2#
Logistics
Every 2 weeks, on a Wednesday morning 10:00am-12:00pm
Alternates between an in-person meeting (with remote team members via a video call) and a virtual meeting with everyone on a video call
Attendance strongly recommended
Format
Group members each prepare one slide for a 2-minute update
20-minute slot for one group member to talk about a project in more detail (alternates each time) with 10 minutes for questions
Other in-depth items can be added to the agenda, which is circulated in advance
Purpose
Allows group members to ask for help from others
Gives everyone an understanding of the wider group activities and allows them to ask questions and learn new things
Helps us to bond as a team